Why and how fax-document management plays a central role.
Industry compliance is at the top of many companies’ agendas around the world. And document management systems especially represent challenges for businesses trying to respond to legislation, regulations, or corporate governance initiatives as they relate to workflow, access control, version control, and search and retrieval issues, all while not losing sight of core goals: efficiency, customer service, and profitability.
This white paper discusses how fax-document management, because it spans both the digital and physical paper realms and directly affects a range of key business processes across industries, has solutions that can address compliance in the areas of structure, repeatable processes, security, auditability, and archiving, while providing businesses with lower operational costs, increased productivity, and enhanced risk management/mitigation.
The fax server is an integral part of the fax-document management compliance solutions discussed in this white paper. These solutions include using Multi-Function Peripherals (MFPs) to replace the standard fax machine, integrating fax communications with business systems to reduce operating costs, using Direct Inward Dialing (DID) to securely route the electronic image to a specific recipient’s email inbox, automating the archival and retention process, virtually eliminating manual search with searchable PDFs, and enabling enterprises to create and store a complete, auditable log of transmissions.